You Run Your HVAC Business. We Handle GoHighLevel.
Stop losing nights learning GoHighLevel. Hand it to a trained, HVAC-niche GHL expert who builds your funnels, automations, AI chat widgets, AI receptionist, outbound calls, and pipeline — while you stay focused on the work that actually grows the shop.
GoHighLevel Is Powerful — And A Time Sink
You didn't get into HVAC to become a CRM admin. Yet here you are, watching tutorials at 11 PM instead of running the shop. Every hour lost inside GHL is an hour stolen from your real business and your sales.
Endless 'how do I…' rabbit holes
Workflows, triggers, snapshots, A2P, pipelines — you burn nights figuring out GoHighLevel instead of running the shop. The learning curve never really ends.
Time stolen from your real business
Every hour inside GHL is an hour not spent on installs, dispatch, estimates, and sales — the work that actually pays you and grows the company.
Half-built automations that break
DIY workflows misfire, missed-call text-backs don't send, leads slip through. You end up debugging a CRM instead of closing jobs.
Diverted and stretched thin
Like most owners, you get pulled in ten directions at once. Focus is your advantage — and a half-learned CRM keeps stealing it.
We Manage HighLevel — You Manage The Trucks
Hand the whole platform to a trained HVAC GHL expert: automations, AI chat widgets, AI receptionist, outbound calls, course management, and everything else. You stay focused on the one thing that grows your shop — the work.
Automations that run themselves
Missed-call text-back, appointment reminders, seasonal drips, review requests, and maintenance-plan renewals — built, tested, and maintained for you.
AI chat widgets
Website and social chat widgets that answer homeowner questions, capture leads, and book calls 24/7 — configured to your services and service area.
AI receptionist
A voice AI (VAPI / Retell) that answers every call, qualifies the homeowner, and books the job — even on a 9 PM no-heat emergency.
Outbound AI calls
Automated outbound calling for no-show recovery, unsold-estimate follow-up, and database reactivation before the season hits.
Course & membership management
Maintenance-plan portals, member content, and course/membership sign-up flows — built and managed end to end inside GHL.
Your CRM, run for you
Pipelines, dispatch views, custom fields, tags, and daily workflow management — so nothing falls through the cracks.
We Don't Just Do Tasks. We Build Systems.
Our VAs bring strategy, HVAC niche knowledge, and GHL depth. Work is tracked, documented, and delivered in a way you can actually review.
Battle-Tested in HVAC
Our VAs have built GHL setups for HVAC shops, plumbers, and field-service contractors. They speak dispatch board, maintenance plan, and 10DLC — zero learning curve for your niche.
Fast & Organized Delivery
Every task is tracked in ClickUp, documented, and delivered with a Loom walkthrough. No 'what's the status?' emails. You see exactly what was done and how it works.
Strategic Partners, Not Taskers
Your VA proactively suggests automation ideas your competitors are missing — like a database reactivation for past AC-repair customers before the summer rush hits.
Zero Revision Headaches
Tired of explaining the same thing six times to a generalist hire? Our VAs understand GHL inside-out and get it right the first time.
100% White-Label Ready
Running a GHL agency serving HVAC contractors? We operate under your brand. Your clients see your name — never ours.
Scales With Your Season
Shoulder season in April, then eighty calls a day in July. Start on the half-day Day Rotation, move to Full Rotation when the heat arrives, drop back when it does not. The rate changes at the next billing cycle and there is no contract holding you to peak-season hours in October.
One Expert Handles Your Entire HVAC GHL Stack
From seasonal campaign automation to Voice AI receptionist setup — your dedicated expert covers the complete GoHighLevel ecosystem for the HVAC niche.
Funnels & HVAC Landing Pages
High-converting funnels and landing pages built inside GHL — tune-up specials, equipment-replacement offers, maintenance-plan sign-ups, and emergency service pages.
Workflow Automations
Missed-call text-back, appointment reminders, seasonal drip campaigns, review requests, and maintenance-plan renewal sequences — all running without you lifting a finger.
Voice AI & Conversational AI
VAPI, Retell, and Closebot setup for a 24/7 AI receptionist, outbound no-show recovery, and AI chat on your website and social channels.
Zapier, Make & n8n Integrations
Connect GHL with Housecall Pro, Jobber, ServiceTitan, QuickBooks, Google Sheets, or any third-party tool your shop already runs.
CRM Setup & Dispatch Pipelines
Contact organization, custom fields for equipment type and service history, pipeline stages from new lead to completed job, and real-time dispatch-board views.
A2P/10DLC & SMS Compliance
Complete A2P brand registration, 10DLC campaign setup, STOP/HELP opt-out handling — fully TCPA-compliant SMS that actually reaches your customers.
Facebook CAPI, Pixel & Lead Ads
Conversion API, Pixel, Google Analytics, and Facebook Lead Ad integration so every ad dollar is tracked and every form fill lands in GHL automatically.
Maintenance Plan Portals
Build and manage membership portals and recurring-plan sign-up flows — online checkout, auto-renewal scheduling, and member communications inside GHL.
Dashboard & Reporting Styling
Custom-styled GHL dashboards, login pages, and client-facing forms so your HVAC brand looks sharp at every touchpoint.
Telephony & Twilio Setup
Twilio, Mailgun, and call-tracking configuration — route calls by service area, set quiet hours, and build IVR flows that qualify callers before the tech picks up.
Seasonal Campaign Management
Pre-built spring AC, fall furnace, heat-pump rebate, and coupon campaigns loaded, scheduled, and ready to fire on your calendar — zero manual effort each season.
Daily Reporting & Audits
Daily progress reports, weekly workflow audits, and Loom walkthroughs of every build so you always know what changed and why.
A Dedicated VA + A PM Watching The Work
You pay up front. We hand-pick a VA matched to your HVAC setup. A project manager joins your Slack. Quality is monitored on every single task.
You pay first
Pick a plan and complete checkout. You're officially in the queue.
We find your VA
A trained GHL specialist matched to your shop's workflow. Usually live in 5–7 business days.
PM joins Slack
A dedicated project manager joins your Slack (or ClickUp / Asana) and monitors every task.
Backed by our team
Stuck on a tricky webhook or A2P case? Your VA asks our wider team and comes back with the answer.
Quality reviews
PM runs improvement calls and steps in before quality ever slips — often before you notice.
You Pay — Then We Search
- Real human matching, not a faceless pool
- HVAC niche + tool-stack alignment first
- Replaced free within 5 days if not a fit
- Background-checked, NDA before any access
One PM In Your Slack
- Watches client → VA conversations
- Runs 1:1 improvement calls with the VA
- Quality reviews after every major build
- Flags issues before they reach you
VA Backed By Our Whole Team
- Internal team chat for tough questions
- Weekly training on new GHL features
- AI tool training (VAPI, Retell, n8n, Claude)
- Senior engineer escalation on complex builds
We Train On New Tools Constantly
- Weekly internal training sessions
- Live changelog reviews every Friday
- New-tool experiments before client rollout
- Vendor certifications maintained
Proactive HVAC Ideas
- Monthly "what to automate next"
- Ideas pulled from our contractor client base
- Pilot on a small list before full rollout
- Strategy thinking, not just task execution
Hours Tied To Your Rotation
- Day Rotation: 4 hrs/day, about 80 hrs a month
- Full Rotation: 8 hrs/day, about 160 hrs a month
- On-Call Rotation: 8 hrs/day plus developer time
- Weekly utilisation report from your PM
Put GoHighLevel on somebody else’s rotation.
The plans are named for how much of the working day your VA spends on your board, because that is the variable that decides what actually gets finished. Every figure is a monthly rate in USD. No hidden fees, no contracts, cancel anytime.
Half a day on the board
- Funnels and tune-up landing pagesspring AC, fall furnace, equipment replacement offers
- Email and SMS workflow automationsmissed-call text-back, reminders, review requests
- CRM setup and dispatch pipelinesnew lead to booked to dispatched to invoiced
- Maintenance-plan portal setupsign-up, auto-renewal and member comms
- Voice AI (VAPI, Retell, Closebot)configured to your services and service area
- AI chat widgetsno-heat triage on the website and on social
- Zapier, Make and n8n integrationsHousecall Pro, Jobber, ServiceTitan, QuickBooks
- A2P / 10DLC registrationfiled properly so your texts actually deliver
- Loom walkthrough on every buildyou see what changed and why
The seasonal campaigns stop depending on your evenings. Tune-up offers go out on the calendar you set in March, renewals fire on the anniversary date, and the homeowner who called while your CSR was on the other line gets a text back before they reach the next contractor in the list.
A full shift, every working day
- Everything in Day Rotation, plus:
- A full eight-hour shiftyour VA is on the board all day, not in fragments
- Advanced workflow automationsbranching by equipment age, plan status and service history
- Complete CRM and funnel auditevery broken trigger found and documented
- AI receptionist and outbound callingafter-hours no-heat calls and unsold-estimate follow-up
- Daily board management and reportsstale jobs surfaced before they go cold
- Seasonal campaign managementshoulder-season and peak-season calendars run for you
- Dashboard customizationthe numbers you actually check, on one screen
Nothing waits for you. Estimates that were quoted and never followed up get called back, the board is worked every day rather than every few days, and the 9pm no-heat call gets answered and put on tomorrow morning instead of going to voicemail and to your competitor by breakfast.
Full shift plus a developer
- Everything in Full Rotation, plus:
- Custom-coded pages (HTML, CSS, JS)rebate calculators, load-sizing tools, financing steps
- Custom API integrationswhen Zapier cannot move the field the way you need
- Custom webhook and script developmenttwo-way sync with your field-service platform
- WordPress and GHL integrationkeep the site you have, wire it into the CRM
- Advanced dashboard stylinga per-branch view for a multi-location shop
- Priority turnaroundyour queue jumps when the season turns
- Dedicated project manager includedin your Slack, watching quality
The systems stop disagreeing. A job booked on the website appears in the field-service platform with the right equipment record, the invoice lands back in the CRM, and the branch manager sees their own numbers rather than the whole company rolled into one figure.
⏳ Pay-As-You-Go Hourly
Need a one-time automation build, a workflow fix, or a quick GHL configuration? Hire by the hour — no contracts, no minimums. Perfect for funnel edits, campaign setup, or short integration tasks.
See What's Included In Each Plan
| Feature | Day Rotation · $697 | Full Rotation · $1,297 | On-Call · $1,697 |
|---|---|---|---|
| Daily hours | 4 hrs/day | 8 hrs/day | 8 hrs/day |
| Funnels & landing pages | ✓ | ✓ | ✓ |
| Email & SMS automations | ✓ | ✓ | ✓ |
| CRM & pipeline management | ✓ | ✓ | ✓ |
| Voice AI (VAPI, Retell, Closebot) | ✓ | ✓ | ✓ |
| AI chat widgets & web chat | ✓ | ✓ | ✓ |
| Zapier, Make & n8n integrations | ✓ | ✓ | ✓ |
| A2P / 10DLC registration | ✓ | ✓ | ✓ |
| Full CRM & funnel audit | — | ✓ | ✓ |
| AI receptionist & outbound calls | — | ✓ | ✓ |
| Seasonal campaign management | — | ✓ | ✓ |
| Dashboard customization | — | ✓ | ✓ |
| Custom-coded pages (HTML/CSS/JS) | — | — | ✓ |
| Custom API & webhook development | — | — | ✓ |
| Priority support | — | — | ✓ |
| Dedicated project manager | ✓ | ✓ | ✓ |
Who a GoHighLevel VA actually helps.
This is not the right spend for every contractor, and saying so is cheaper for both of us than three weeks of onboarding that goes nowhere.
This is for you if
- You already bought GoHighLevel and it is sitting there half configured, because every time you open it a job comes in.
- Your CSR is good on the phone and lost inside a CRM, so leads get written on a pad and typed in later, or not at all.
- You have a maintenance-plan base and no reliable renewal sequence, so members lapse quietly and you find out at renewal season.
- Estimates over a certain size sit unsold for weeks because nobody owns the follow-up once the tech has left the driveway.
- You run more than one branch and want the same automations in every location without rebuilding them three times.
- You are an agency serving contractors and need white-label build capacity that already speaks dispatch and 10DLC.
This is not for you if
- You want somebody to answer the phone. That is an answering service or the AI receptionist, not a build VA.
- You have no CRM and no intention of using one. A VA can build the machine; somebody at the shop still has to look at it.
- You want a one-off funnel and nothing after it. Pay the hourly rate below instead of a monthly rotation.
- You need a licensed technician, an estimator or a comfort advisor. We build systems; we do not sell or install equipment.
- You expect the pipeline to fill without an offer. Automation moves leads faster, it does not create demand that was never there.
A Properly Managed, Organized Experience
Not just task completion — a partnership built on transparency and trust.
✅ No Hidden Fees, Ever
All prices are transparent and in USD. What you see is what you pay.
✅ No Contracts Required
Stay because you love the work, not because you're locked in.
✅ NDA Ready
Need us to sign an NDA? Absolutely. Your data and processes are protected.
✅ Free Project Manager
Your VA and our PM join your channels. Track quality at no extra cost.
✅ 100% White-Label
We always represent your shop name. Your brand takes center stage.
✅ Loom Walkthroughs
Every task ships with a video walkthrough so you know exactly what was done.
What HVAC Shops Ask Before Hiring
Yes. We have VAs who have built systems specifically for HVAC and field-service contractors. They know the dispatch pipeline, maintenance-plan renewal flows, the spring/fall seasonal rhythm, and what a missed-call text-back should say for an AC-out emergency versus a routine tune-up.
No. Our VAs are trained GHL specialists. They know pipelines, automations, snapshots, calendars, forms, A2P registration, voice AI, and the entire feature set. You explain your business goal — they figure out how to build it in GHL.
Absolutely — it's one of the most common onboarding tasks. They'll install the snapshot, customize workflows for your service areas and tech schedule, configure the A2P-compliant SMS flows, connect your calendar, and test every automation before it goes live.
Yes. Our VAs set up Zapier, Make, and n8n bridges between GHL and Housecall Pro, Jobber, ServiceTitan, and QuickBooks regularly. They map which data moves in which direction and build the integration properly.
No. A dedicated project manager is included free on every plan. They monitor every task, catch quality issues before they hit your pipeline, and run weekly improvement calls with your VA.
Yes, any time, and this is the whole reason the plans are cut by hours rather than by feature list. Move from Day Rotation to Full Rotation when the first heat wave lands and the board fills up, then step back down in the shoulder season when you are running maintenance visits instead of emergency calls. There are no contracts and no penalties; the new rate starts at the beginning of the next billing cycle.
A developer, on top of the same eight-hour VA shift. Full Rotation covers everything GoHighLevel can do on its own. On-Call Rotation is for the work that lives outside it: a custom-coded load-sizing or rebate calculator on the site, a two-way sync with a field-service platform that Zapier cannot map properly, a per-branch dashboard for a multi-location contractor, or a WordPress site you want to keep but wire into the CRM. It also puts your requests at the front of the queue, which matters most in the two weeks either side of a season change.
Contact us and we replace them within 5 business days at no extra charge. We run a 3-month probation on every VA — during this window you can cancel with 2 business days' notice before your next billing date. After 3 months, both sides owe 15 business days' written notice.
Questions about holidays, working hours, time off, or exactly how the engagement runs? We're completely transparent — read our VA Policy for how everything works.