After-hours call capture jumped from 12% to 87% in three weeks. The AI receptionist books no-heat calls overnight — Monday morning we walk in with a packed dispatch board.
87%after-hours capture
Built for HVAC contractors · For GoHighLevelEvery after-hours call —
Every after-hours call —
answered, qualified, booked.
The done-for-you GoHighLevel snapshot — AI receptionist, dispatch & calendar automation, instant quotes, and a review engine — installed into your account in 24 hours. One-time $997, no subscription ever.
Incoming callNo-heat · Maplewood, NJ
MISSED? NO.AI ReceptionistThanks for calling — is this an emergency no-heat?
Yes, furnace is dead and it's freezing in here.
I can get a tech out first thing. Booking you 7:30–9:30 AM tomorrow — confirm?
Perfect, thank you.
Job bookedTue · 7:30 AM · Furnace no-heat
CONFIRMED✓ SMS reminder sent✓ Review request armed✓ CRM updated
METRIC SPEC · 02.01Real numbers · live operator dataREV 2026.05
87%
OF AFTER-HOURS CALLS CAPTURED BY AI
↑ vs. answering service
12
PRE-BUILT CALENDARS + 30 WORKFLOWS
Out-of-the-box
24h
SNAPSHOT INSTALL GUARANTEE
Live in one business day
$997
ONE-TIME · NO MONTHLY · 1 YEAR UPDATES
Save $700
DELTA · 04Before / After · the operating deltaREV 2026.05
The transformation
How the dispatch board actually changes.
Pick any shop running this snapshot and these are the day-to-day differences after the 24-hour install completes.
WITHOUT THE SNAPSHOT · BASELINE
The leaky, manual, after-hours-bleeding way
- 9 PM no-heat call goes to voicemail — homeowner calls the next competitor on Google.
- Instagram DMs and Messenger leads sit unread for hours and go cold.
- Booking is phone-tag; no-shows quietly eat the schedule.
- Reviews trickle in randomly — the bad ones surface first because they're loud.
- Leads scattered across inbox, phone, and sticky notes — no follow-up.
RESULT · $30K–$60K/year leaked out of the funnel
WITH THE HVAC SNAPSHOT · AFTER 24H INSTALL
The autopilot way
- AI Caller answers the 9 PM call, qualifies it, and books it — 24/7.
- AI Chatbot + Instagram, Messenger & Google DM automations reply instantly.
- Appointment Automation self-books with reminders and no-show recovery.
- CRM & workflow automations move every lead from new → booked → reviewed.
- Review Harvesting routes 5★ to Google and catches unhappy ones first.
RESULT · $997 one-time · Live in 24 hours · ROI in Week 1
Under the hood
From missed call to booked job — in 60 seconds
Here's exactly what fires the moment a call comes in after hours — no human at the desk, no lead left on the table.
- 01📞0:00
Call rings in
A 9 PM no-heat call — the kind that used to hit voicemail and go to the next shop on Google.
- 02🤖0:02
AI receptionist answers
Picks up on the second ring, greets in your shop's voice, EN or ES.
- 03🧭0:20
Triaged & qualified
Emergency vs. routine sorted, address + unit details captured, urgency scored.
- 04📅0:45
Booked to dispatch
Slotted to the right tech by skill + travel time, straight onto the dispatch board.
- 05✅1:00
Confirmed & alerted
Homeowner gets an SMS confirmation; the on-call tech gets pinged. You wake up to a booked job.
Average shop recovers 20–40 after-hours jobs a month that used to ring out.
What's inside the snapshot
The complete spec sheet of HVAC automation modules
Every workflow tuned to the way HVAC shops actually run — service calls, dispatch, quoting, memberships, reviews, seasonal campaigns. Filter by what matters to your shop.
01AI · Conversations
AI Receptionist
A 24/7 AI voice agent answers every call in your brand voice, asks the right qualifying questions — AC out? no heat? maintenance plan? — and books the job directly to your dispatch calendar without involving your office staff.
View spec →02AI · Conversations
AI Outbound Caller
An AI voice agent that automatically dials no-shows to reschedule missed tune-up appointments, and re-engages inactive contacts from your past-customer database — turning cold records into booked service calls without anyone picking up the phone.
View spec →03AI · Conversations
Conversational AI
An always-on AI chat agent handles incoming messages across your website, SMS, and email simultaneously — answers equipment FAQs, qualifies the service need, and converts conversations into scheduled estimates or repair visits.
View spec →04Social · Reputation
Facebook DM Automation
Every Messenger DM and ad-comment reply on your Facebook page gets an instant, on-brand AI response — it qualifies the homeowner's service need, collects their address and unit info, and routes them into your booking flow automatically.
View spec →05Social · Reputation
Instagram DM Automation
Story replies and DMs on Instagram are answered immediately by AI — it identifies whether the homeowner needs an emergency repair, seasonal tune-up, or new install, captures their contact info, and books them without your staff lifting a finger.
View spec →06Social · Reputation
Review Harvesting
A post-service SMS sequence automatically asks your completed-job customers for a Google or Facebook review at exactly the right moment — routing satisfied homeowners straight to your review profile while privately catching dissatisfied ones before they post.
View spec →07Social · Reputation
Review AI Reply
AI drafts and posts an on-brand, personalized reply to every new Google and Facebook review — acknowledging the specific service, tech name, or equipment mentioned — so your online reputation stays active and responsive without any manual effort.
View spec →08Ops · System
Database Reactivation
A targeted AI campaign re-engages HVAC contacts who haven't booked in 6, 12, or 18 months — offering seasonal specials, maintenance plan upgrades, or rebate reminders — converting dormant records into revenue without spending on new ads.
View spec →09Ops · System
Smart Appointment System
The booking system sends automated confirmations, multi-stage reminders (48hr, 24hr, 2hr), and no-show recovery texts — dramatically cutting the missed appointments that cost HVAC shops real revenue on every unfilled service window.
View spec →10Ops · System
Lifetime Nurture Campaigns
Pre-built seasonal campaigns push spring AC tune-ups, fall furnace prep, maintenance plan renewals, referral offers, and IRA rebate reminders to your whole customer list — keeping your dispatch board filled and reducing reliance on expensive paid ads.
View spec →11Ops · System
Professional Website
An SEO-optimized, HVAC-specific website pre-wired to every automation in the snapshot — contact forms that trigger CRM pipelines, a live chat agent, online booking, and tracking baked in from day one so leads never fall through the cracks.
View spec →DECISION MATRIX · 053 paths to HVAC automation · cost-benefitCHOOSE ONE
Choose your path
3 ways to automate your HVAC shop.
Most shops either overpay an agency, or burn six months trying to build it themselves. Here is the smarter path.
PATH 01 · THE HARD WAY
Build it yourself
6+ months + $5K–$20K wasted
- 200+ hours learning GHL
- Trial-and-error every workflow
- Lose homeowners while you experiment
- No HVAC-specific templates
PATH 02 · THE EXPENSIVE WAY
Hire a marketing agency
$3–5K/month forever
- $60K+ a year, no end
- You don't own the system
- Slow turnaround on changes
- Locked into one agency
★ Best valuePATH 03 · THE SMART WAY
HVAC Snapshot for GHL
$997 one-time · you own it
- Live in 24 hours, fully installed
- You own the system forever
- 10 dedicated hours · use within 15 days
- 1 year of free updates
INSTALL TIMELINE · 06From "buy now" to "first booked job"~48H END-TO-END
How it works
Live in four steps. No long deployment.
1
STEP 01Purchase + onboard
One-time payment, then a 5-minute form: shop name, service areas, techs, brand colors.
2
STEP 02Install in 24h
Full snapshot, 30+ workflows, 12 calendars, A2P 10DLC paperwork — wired into your GHL.
3
STEP 03Brand + train
We tune voice, dispatch rules, and tech routing. We train the office manager on the dispatch board.
4
STEP 04Site live
AI Caller arms, SMS + DM automations arm, review harvesting arms.
✓
LIVEFirst job booked
Typically within 48 hours of purchase. Welcome to autopilot.
DEMO REEL · 05Watch the snapshot in actionRUNTIME · 1 CLIP
See it live
Watch the HVAC snapshot run a real job
- AI receptionist booking a no-heat call after hours
- Dispatch board + missed-call text-back firing live
- Review engine + quote builder end-to-end
Run the numbers
What are missed calls actually costing you?
Every after-hours call that hits voicemail is a job your competitor books instead. Slide your real numbers and see what the snapshot recovers.
After-hours calls missed / month
2120
Average HVAC job value
$120$6,000
Calls you'd convert to jobs
10%80%
Revenue left on the table$3,150per month
$37,800recoverable per year
Pays for the $997 snapshot in week one.
Capture it · $997 →Illustrative estimate — actual results depend on your market, staffing, and follow-up speed.FIELD TESTS · 06Operator testimony · illustrativeN = 200+
Real results from real HVAC shops
Operators who run the spec sheet daily
Bilingual intake was the unlock. We capture Spanish-speaking property managers our old answering service kept hanging up on. The snapshot paid for itself in two service contracts.
2 contractspaid for itself
Snapshot installed in 24 hours, A2P 10DLC filed for free, and the rebate helper closed three IRA-25C installs in week one. Best $997 we have spent on the business.
3 installsrebate jobs · week 1
Why the snapshot
One install vs. the hard way
Same outcome — a fully automated HVAC lead engine inside GoHighLevel. The difference is time, money, and who owns it at the end.
Best value
HVAC Snapshot
$997one-time
- Live in 24 hours
- Built for HVAC shops
- A2P 10DLC filed free
- 30+ workflows included
- You own it forever
- No monthly fee
Marketing agency
$2–5kper month
- Live in 24 hours · 4–8 weeks
- Built for HVAC shops · generic
- A2P 10DLC filed free · extra
- 30+ workflows included
- You own it forever · they keep it
- No monthly fee
Build it yourself
Your time40–80 hrs
- Live in 24 hours · weeks of work
- Built for HVAC shops · if you know how
- A2P 10DLC filed free · DIY filing
- 30+ workflows included · from scratch
- You own it forever
- No monthly fee
PRICING · 07One tier · One-time payment · Everything includedQTY · 1
No subscriptions · no contracts
Single tier. Everything included.
No upsells, no surprise fees, no "starter" trap. The full HVAC Snapshot for a single one-time payment.
SKU · HVAC-SNAP-997
HVAC Snapshot for GHL
One-time · 1 year of free updates · Installs in 24 hours · No subscription
$997
was $1697
Save $700L01Complete snapshot installed in your GHL account$1,500
L02AI Caller — answers & books every call 24/7$1,200
L03AI Chatbot for website + social$600
L04SMS Automation (text-back, reminders, follow-ups)$400
L05Google My Business reply automation$350
L06Instagram DM + Facebook Messenger automation$450
L07Review Harvesting Automation$300
L08Appointment Automation (booking + reminders + no-show recovery)$400
L09CRM & workflow automations (pipelines + tags)$700
L10Prebuilt, conversion-ready website$900
L11Free A2P 10DLC registration$150
L1210 dedicated configuration hours · use within 15 days$1,200
L131 year of free updates · lifetime email support$800
TOTAL · LISTED VALUE
$8,800+
YOUR PRICE TODAY
$997
FAQ
Questions, answered
Everything HVAC owners ask before buying — and after. Can't find what you're looking for? Send us a message →
Yes. The snapshot installs into your active GHL agency or sub-account. If you do not have one yet, our partner page covers the bonus stack and a 30% snapshot discount when you sign up through us.
No. We install the entire snapshot into your GHL account, customize workflows with your shop's branding, file A2P 10DLC for free, and provide 10 dedicated support hours to use within 15 days.
Yes. Every intake form, AI prompt, dispatch script, no-show recovery flow, review-request sequence, and seasonal campaign is purpose-built for U.S. and Canadian HVAC contractors — not a repurposed generic template.
Residential HVAC, commercial HVAC, AC repair, heating & furnace, heat pump & geothermal, refrigeration & commercial cooling, IAQ & duct cleaning, plumbing+HVAC combo shops, and white-label for GHL agencies serving HVAC clients.
Most shops are fully live within 24 hours of purchase. Snapshots are delivered Monday–Friday; weekend orders go out the next business day.
ServiceTitan and Housecall Pro are field-service management systems — invoicing, dispatch UI, tech apps. This snapshot is the lead-capture + marketing + automation layer that fills the gap before and around them. Many shops run both side by side.
Yes. The calendar, contact form, FB-ads form, coupon form, email-marketing form, and chat widget on this site are the exact GoHighLevel widgets that install into your account on day one — same look, same data flow.
Because this is a digital snapshot with instant installation, all sales are final after install. The 24-hour install guarantee, 10 dedicated hours, free A2P registration, and 1 year of updates are our commitment to your success.
Still deciding?Book a 30-min demo →